Booking Terms & Conditions:
We, Miroma Leisure, grant you, the Client Company set out in the Event Booking Contract, permission to use the Function Room(s) at the Host Venue during the Event Times on the Event Date subject to the following terms and conditions:
The Booking Contract between you, the Client, and us, Miroma Leisure, shall comprise the completed Booking Form and these Terms and Conditions. All bookings are subject to these Terms and Conditions to the exclusion of all others.
A Booking is only confirmed once we issue a Booking Confirmation following receipt of the agreed Deposit (in cleared funds), a completed Booking Form, completed Risk Assessment (if required) and a signed copy of these Terms & Conditions. Until this time your booking is provisional, and we may cancel it, without liability, by sending you written notice of cancellation. If Police and Licensing respond to the Risk Assessment submitted in connection with the Event with anything other than low risk, we reserve the right to cancel the Event immediately without liability and the Deposit will be refunded to you.
iii. If there are any changes to your requirements you must notify us immediately and a new Booking Form and Hire Terms and Conditions will be issued for your signature if necessary.
Confirmation of final numbers of attendees must be given to the Event Organiser or General Manager no later than 7 days before the Event, unless otherwise stated in the Booking Form. We reserve the right to levy additional charges if the number of guests exceeds the final number provided by you.
Under no circumstances may food or beverages be brought into Rumba unless this is with the prior written agreement of management. Any agreement to you bringing your own alcohol to Bar Rumba will be subject to payment of our standard ‘corkage’ charge.
vii. Payment Schedule
Payment of a deposit equal to £10 per person or 40% of the total Contract value (whichever is greater) is required before the Booking is confirmed (see term ii above). Payment of the Balance is due no later than one month prior to Event Date. In the case of bookings made less than one month before the Event Date, the total Contract value will be due at the time the booking is made or a selected date can be agreed with your event organiser and added to your contract.
viii. Cancellation policy
All cancellations must be in writing.
For events taking place during the Christmas period (15th November to 31st December, every year, inclusive), the cancellation policy that shall apply is set out in (a) & (b) as follows:
(a) If you cancel at least 2 months prior to the Event, the Deposit will be retained by us.
b) If you cancel less than 2 months before the Event, we will retain an amount equal to 50% of the total Contract value which represents a genuine estimate of our costs and losses (including lost profit) incurred as a result of your cancellation.
For all other events outside of the Christmas period, the cancellation policy that shall apply is set out in (c), (d) & (e) as follows:
c) If you cancel at least 2 months prior to the Event requesting a postponement of the Event and we are able to reschedule your Event, provided that the rescheduled Event takes place within 6 months of the original Event Date, the Deposit will be applied to the rescheduled Event.
d) If you cancel or request that the Event is rescheduled at least 14 days before, but less than 2 months before the Event, the Deposit will be retained by us (and cannot be applied to another booking).
e) If you cancel less than 14 days before the Event, we will retain an amount equal to 50% of the total Contract value which represents a genuine estimate of our costs and losses (including lost profit) incurred as a result of your cancellation.
Where Credit facilities and signed bespoke contracts have been agreed and authorised by Miroma Leisure the above vii. Cancellation policy may not apply, and you will adhere to the agreed terms.
Where a Commission has been agreed with you, this shall be paid or credited to you after the Event has taken place and all final event payments have been received by us.
xii. We reserve the right to make a charge for Events that run outside the Event Times.
xiii. We reserve the right to relocate your event to another area within Rumba or another suitable venue operated by Miroma Leisure at our discretion without liability.
xiv. If, in our reasonable opinion, the nature of the event or the type of clientele is different from the Event Details as stated on the Booking Form, we may in our absolute discretion cancel your booking without liability.
You undertake to comply (and to ensure that your guests comply) with all applicable laws, licences, regulations and policies in force at Rumba from time to time, including, but not limited to, ensuring that no fire exits and routes are obstructed at any time.
xvi. You may not use Rumba for any activities which are illegal, immoral, offensive or dangerous or which may become a nuisance to the owners or occupiers of any neighbouring properties.
xvii. We reserve the right to eject from, or refuse admission to, Rumba any visitor or guest deemed in the reasonable opinion of our staff or security personnel to be intoxicated, unruly, threatening, violent, dangerous or not compliant with the Dress Code. We will not in any circumstances permit the number of guests to exceed the capacity. We operate a challenge 21 policy.
xviii. Any damage to, or theft of, property (including, but not limited to, music equipment, furniture, fixtures and fittings and any other property) caused by you or your guests will be charged to you at full replacement cost.